Data Privacy Statement

version 2.0 – 2026-04-29

Preamble

We hereby inform you about the collection, processing and storage of personal data by the Verband Deutscher Tonmeister e. V. and the Bildungswerk des Verbandes Deutscher Tonmeister GmbH. Please refer to the table of contents to see which section applies to you. Where applicable, confirmation that you have read this document may be required.

Privacy Policy for members of the Verband Deutscher Tonmeister e. V.

1. Data controller

Name: Verband Deutscher Tonmeister e. V.
Legal form: registered association
Registered office: Kolumbastraße 5, 50667 Cologne, Germany
Represented by: the Executive Board (in accordance with Section 26 of the German Civil Code (BGB))
Data Protection Contact:

2. Purposes and legal basis of data processing

The association processes its members’ personal data exclusively for the fulfilment of the purposes and tasks set out in its Articles of Association.

This includes, in particular:

Membership administration
Collection of membership fees
Organisation of the association’s operations
Communication with members
Organisation of events

Processing is carried out on the basis of Article 6(1)(b) of the GDPR (contract/membership) and Article 6(1)(f) of the GDPR (legitimate interests of the Association).

3. Categories of data processed

In particular, the following data is processed:

Surname, first name
Address
Date of birth
Contact details (telephone, email)
Bank details (for membership fee collection)
Date of joining and, where applicable, date of leaving
Association-related roles (e.g. positions within the association)
Professional qualifications and other qualifications
Occupation
Employer

4. Recipients of the data

Personal data will only be disclosed where necessary, e.g. to:

Banks (for the collection of membership fees)
Partner associations
Public authorities (where required by law)

No further disclosure will take place without the specific consent of the individual member concerned. For the purpose of networking and communication amongst members, members have the option of making their contact details available to other members via the association’s website.

5. Retention period

Personal data will be stored for the duration of membership.

Upon termination of membership, the data will be deleted, provided there are no statutory retention obligations.

6. Members’ rights

Members have the right:

to access their stored data
to have incorrect data rectified
to have data erased or processing restricted
to data portability
to object to processing

Exercising the aforementioned rights may necessitate withdrawal from the association if there is a conflict with the association’s statutory objectives.

Statutory requirements regarding data storage remain unaffected.

You have the right to lodge a complaint with a data protection supervisory authority.

7. Publication of data / photos

As part of the association’s activities, photos and reports on events may be published on the website or in the association’s media.

This is done on the basis of the association’s legitimate interest in public relations. Members may object to such publication at any time.

8. Data security

The association takes appropriate technical and organisational measures to protect data from loss, manipulation or unauthorised access.

9. Note on Voluntary Provision

The provision of personal data is necessary for the establishment and administration of membership. Membership is not possible without this data.

10. Amendments

This privacy policy may be amended as necessary. The current version shall apply at all times.

11. Data Processing by Processors

See Article 28(3) of the GDPR
A data processing agreement in accordance with Article 28(3) of the GDPR has been concluded with both the operator of the cloud-based membership management system, based in Switzerland, and the hosting provider all-inkl.com.

Privacy Policy for Website Visitors

1. Data Controller

Name: Verband Deutscher Tonmeister e. V.
Legal form: registered association
Registered office: Kolumbastraße 5, 50667 Cologne, Germany
Represented by: Stefani Renner, Managing Director
Data protection contact:

hereinafter referred to as the “operator”.

2. Data processing and data storage

When you visit the website, the operator does not initially collect, process or store any direct personal data. (see point 4)

Personal data may be identified through the storage of your IP address in the provider’s log files (see point 5). This is only possible on the basis of a corresponding court order.

3. Cookies

Cookies are small text files that are stored on your computer. They are associated with a domain (web address). Whenever you visit the associated domain (or one of its subdomains), the contents of these text files are sent from your device to the relevant server.

3.1. Session Cookies

This website uses only technically necessary cookies, which are required for the secure operation of the website and its functions. These include, amongst other things, registration, login or the use of an integrated ticket shop. It is possible to disable these cookies in your browser. However, in this case, the error-free functioning of our website can no longer be guaranteed. The use of technically necessary cookies constitutes a legitimate interest of the operator (pursuant to Article 6(1)(f) of the GDPR) and does not require individual consent from the website visitor.

3.2. Third-party cookies

When you visit the public section of this website, no third-party cookies are initially set. However, when you use the ticket shop and to ensure secure payment processing, technically necessary cookies are set by the ticket shop provider “Pretix” and the payment service provider “Stripe”. The setting of these cookies constitutes a legitimate interest on the part of the operator, the ticket shop provider and the payment service provider (in accordance with Article 6(1)(f) of the GDPR) and does not require individual consent from the website visitor.

On pages within this website that provide content (in particular media such as photos, videos and audio files) from external data sources, a cookie (name: eu-cookie, value: 1) is set by clicking a “Confirm” button. (see point 4) If your browser is configured to allow third-party cookies, further cookies may be set once you have consented to the setting of this cookie.

3.3. Web tracking cookies

This website does not use cookies to analyse user behaviour (so-called web tracking). (see point 5)

4. External data sources

Some pages on this website provide media that is loaded from external data sources. The servers hosting these resources may be located outside Germany and the EU. As a result, the operators responsible are not necessarily obliged to comply with the Federal Data Protection Act (BDSG) or the European General Data Protection Regulation (GDPR).

However, for technical reasons, it is not possible to prevent data (e.g. IP address, browser data) from being transmitted from your device to this external data source when these resources are loaded.

The extent to which the transmitted data is used or analysed by an external operator, or linked to other data that you have knowingly or unknowingly transmitted to this operator outside of this website, is beyond our knowledge and responsibility.

However, without your express consent, this website will not establish any data connection to an external source that is not subject to the GDPR, or with whose operator no data processing agreement has been concluded in accordance with Article 28(3) of the GDPR.

By clicking the ‘Confirm’ button, you confirm that you have read and accepted this privacy policy. You also agree to a cookie (see point 3) being set to prevent this warning message from appearing again and to enable you to view the media that has been loaded.

By clicking the ‘Confirm’ button, you also expressly consent to the transfer of your IP address and other data, e.g. information about your browser or your device, to all external sources integrated into this website.

5. Analysis, Tracking and Log Files

5.1. Matomo Web Analytics Service

Our websites use Matomo, an open-source software for the statistical analysis of user traffic. It is not possible to identify a specific individual, as your IP address is anonymised immediately after processing and before storage.

We use Matomo to improve the quality of our websites and their content. This enables us to understand how the website is used and thus to continuously optimise our offering.

We host Matomo ourselves. No external service provider is used. Access to the collected data is restricted to the association itself and the hosting provider (see point x).

You may object to the storage and analysis of this data by Matomo at any time. In this case, a so-called opt-out cookie will be permanently stored in your browser, which instructs Matomo not to collect any data for storage and analysis. However, should you delete this cookie, whether intentionally or unintentionally, your objection to the storage and analysis of data will also be revoked. Cookies are used exclusively to recognise your objection each time you visit the page.

Alternatively, most modern browsers have a so-called ‘Do Not Track’ option, which allows you to instruct websites not to track your user activity. Matomo respects this option.

The website operator does not store any personal data in log files. The hosting provider, all-inkl.com, stores IP addresses for 7 days. Whilst it is theoretically possible to identify personal data from these, this cannot be done without a court order. Further information on this can be found at https://all-inkl.com/wichtig/faq/#auftragsverarbeitung-11.

6. Data processing on behalf of the controller

A data processing agreement in accordance with Article 28(3) of the GDPR has been concluded with the hosting provider all-inkl.com and the ticket shop operator Pretix https://pretix.eu/about/de/privacy.

7. Links

You may find links to other providers’ websites on this website. As soon as you leave this website via such a link, this privacy policy ceases to apply. We have no influence over whether these providers comply with the statutory data protection regulations.

8. Event registration

On our websites, you may be able to register for events via the event listings published there. In doing so, your name and email address will be collected. This data is provided to the organisers so that they can contact you regarding further planning or to compile participant lists. You may easily cancel your registration or remove yourself from the waiting list prior to the event.

9. Payment service provider Stripe

We offer the option of processing payments via the payment service provider Stripe, c/o Legal Process, 510 Townsend St., San Francisco, CA 94103 (Stripe). This is in line with our legitimate interest in offering an efficient and secure payment method (Art. 6(1)(f) GDPR). In this context, we pass on the following data to Stripe to the extent necessary for the performance of the contract (Art. 6(1)(b) GDPR).

Cardholder’s name
Email address
Customer number
Order number
Bank details
Credit card details
Credit card expiry date
Credit card security code (CVC)
Date and time of the transaction
Transaction amount
Merchant name
Location

The processing of the data specified in this section is not required by law or contract. Without the provision of your personal data, we cannot process a payment via Stripe. You have the option of choosing a different payment method.

Stripe acts in a dual role as both data controller and data processor in its data processing activities. As a data controller, Stripe uses the data you provide to fulfil regulatory obligations. This corresponds to Stripe’s legitimate interest (pursuant to Article 6(1)(f) of the GDPR) and serves the purpose of contract performance (pursuant to Article 6(1)(b) of the GDPR). We have no influence over this process.

Stripe acts as a data processor to enable transactions to be completed within the payment networks. Within the framework of the data processing relationship, Stripe acts exclusively on our instructions and has been contractually obliged, in accordance with Article 28 of the GDPR, to comply with data protection regulations.

Stripe has implemented compliance measures for international data transfers. These apply to all global activities in which Stripe processes personal data of individuals in the EU. These measures are based on the EU Standard Contractual Clauses (SCCs).

Further information on your rights to object and request rectification in relation to Stripe can be found at: https://stripe.com/privacy-center/legal

We will retain your data until the payment transaction has been completed. This includes the period required for processing refunds, debt management and fraud prevention.

Legal information

Address: Stripe Payments Europe Limited 1 Grand Canal Street Lower, Grand Canal Dock, Dublin, D02 H210, Ireland Attention: Stripe Legal

https://stripe.com/de/privacy

Data Privacy Statement for Contributions

You are required to accept our privacy policy to register. After you have registered, we collect the data in the content management system which feeds our event website with content. We use to organise the event. Among other things, we

print some of the data (name, institution) in the program or display it online on publicly accessible websites and in event apps.
publish a short profile (CV) and/or a profile photo of the contributor, provided that this data has been entered by the contributor themselves in the submission portal.
may pass on some of the data (name, contribution title, email address, institution, telephone number if applicable) to other contributors for the purpose of coordinating content.
use your contact details (name, email address) for queries and to send event-related materials (e.g., program, conference proceedings).
pass on some of the data (name, institution) to the session moderators.
may pass on your data to cooperating institutions if this is necessary for the provision of the service.

Please also note our other data protection terms from our Terms and Conditions:
Excerpt from our T&C, Section 7 Data protection:

User data is stored and processed in the database of the Contribution Website in compliance with the relevant provisions of the Federal Data Protection Act (BDSG) and the Telemedia Act (TMG). Personal data is requested for the purpose of event planning. Some of this data is published for the purpose of promoting and conducting the event.
Users consent to their personal data being collected, processed, and used for the purpose of event planning. Users consent to their name being published on websites and in event apps if their submission has been included in the event program.
Users agree that a short personal profile (CV) and/or profile photo may be published on public websites and in event apps if this data has been provided by the user in the submission portal.
Apart from the aforementioned exceptions, the Contribution Website does not pass on any personal data to third parties. Exceptions to this are the program planning team, the session moderators, and other registered users who also contribute to the event planning. In these cases, however, the scope of the data transmitted is limited to the minimum necessary.
The user has the right to information and the right to correction, blocking, and — after the event has ended — deletion of their stored data. They also have the right to request information about the status of their stored data at any time by sending an email to: . If deletion is prevented by legal or contractual retention obligations, the data will be blocked.
The user's personal data will be treated confidentially. In particular, it will not be passed on for advertising purposes outside the specific event or for any kind of market or opinion research.

Privacy Policy for the Use of the tmt33 App

This Privacy Policy applies to the TMT33 app (the "Application"), created by Dennis Doerrich ("Service Provider") as a free service. By using the Application, you agree to the terms outlined below.

1. Information Collection and Use

The Application collects limited information, such as sessions, exhibitors, and speakers added to your favorites. It may also require your email for account-related features. This data is retained as described below and used only for the functionality of the Application.

The Application does not collect your location data.

2. Third Party Access

The Application utilizes third-party services for data storage and processing, including

These services may process data as part of the Service Provider's operations.

All aggregations and analyses are conducted internally by the Service Provider using secure tools. Aggregated or anonymized data may be used to improve the Application but is not shared with external parties.

3. Opt-Out Rights

You can stop all collection of information by the Application by using the app anonymously without logging in.

4. Data Retention Policy

Your data is retained as long as you use the Application and for a reasonable time afterward. To request data deletion, please fill out account deletion form.

5. Children

The Application is safe for all users but does not knowingly collect personal data from children under 13. If you believe a child has provided personal information, contact the Service Provider at for deletion.

6. Security

The Service Provider safeguards your information with physical, electronic, and procedural measures.

7. Changes

This Privacy Policy may be updated periodically. Changes will be posted on this page, and continued use of the Application implies consent to updates.

8. Contact

For privacy-related questions, contact the Service Provider at .